JOB POSTINGS - LONDON

OFFICE MANAGER/PERSONAL ASSISTANT, LONDON OFFICE

(Permanent Part-Time)

Reporting to the CEO, you will support the CEO and office team and oversee a full range of Office Administration & HR related duties. Our London office based in Mayfair, has a team of 10-12 people. You will have plenty of room to be creative in this position as management is always open to new ideas to ensure smooth running of the office.

 Key Duties & Responsibilities: 

Office Manager

  • Ensure day-to-day smooth running of the office including manning the reception
  • Oversee office & facilities including ordering, verification of invoices & ensuring timely payment, & other Finance related matters
  • Oversee HRM including payroll, pension, insurance, performance appraisal, work pass applications & tax related matters, etc.
  • Oversee HR budget, audits and renewal of contracts & policies
  • Office ‘reception’ ensuring a professional welcome to all visitors is maintained at all times.
  • Oversee office safety, maintenance & cleanliness
  • Generate reports & statistics for consolidation
  • Any other ad hoc duties/projects assigned by CEO & Senior team member from time to time.

Personal Assistant

  • Organise meetings, events, lunches & dinners
  • Manage correspondence & follow up on pending matters with limited direction
  • Organise & prepare documents, preparation of agenda, meetings & board papers
  • Co-ordinating & booking travel arrangements for CEO and team members

 Job Requirements:

  • Degree in Business Administration, HRM or related discipline with minimum 4 years relevant experience
  • Discretion and confidentiality are essential.
  • Good knowledge of office management systems and procedures, accounts/expenses.
  • Familiar with United Kingdom employment law
  • Proficient in MS Office (Outlook, Excel, PowerPoint & Word), knowledge of adobe/Photoshop useful.
  • Good organisational, interpersonal, multi-tasking & problem solving skills
  • Excellent verbal and written communications skills
  • Highly independent, results-oriented, meticulous & strong liaison skills

 

Interested candidates should submit their covering letter and a detailed curriculum vitae to the Human Resources Department at: recruituk@epic-gas.com

 

 We regret only shortlisted candidates will be notified.